Apple’s iPhone has long been celebrated for its user-friendly interface and robust selection of applications. However, many of its most powerful and convenient features are built right into the operating system and often overlooked. One such hidden gem is the ability to scan documents using the Notes app and send them via email. This is a valuable tool for business professionals, students, or anyone who frequently works with documents. In this post, we will guide you step-by-step on how to use your iPhone to scan documents and send them via email.
Scanning Documents Using the Notes App
Step 1: Open the Notes App
The first step is to open the Notes app on your iPhone. You can find this app by swiping right on your home screen and typing ‘Notes’ into the search bar at the top, or look for the yellow icon with a white notepad on it in your app library.
Step 2: Create a New Note or Open an Existing One
Tap on the lower right corner of the screen where there’s a pencil pointing to a square – this is the ‘New Note’ icon. Alternatively, you can open an existing note if you want to add the scan to it.
Step 3: Tap the Camera Button
Once you’re in the note, look at the toolbar above the keyboard. You will see a camera icon there. Tap on it, and a menu will pop up.
Step 4: Select ‘Scan Documents’
From the menu that appears, select the ‘Scan Documents’ option.
Step 5: Position Your Document
Position your iPhone so that the document you want to scan is within the camera’s viewfinder. Try to line up the edges of the document with the edges of the viewfinder for the best results.
Step 6: Capture the Document
If your iPhone is in Auto mode, it will automatically scan the document when it’s well-focused and well-positioned. If it’s in Manual mode, you need to press the shutter button to capture the scan.
Step 7: Adjust the Corners
After capturing the document, you can adjust the corners by dragging them to make sure all the details are included. The scanner does a good job at automatically detecting the corners, but manual adjustment can ensure accuracy.
Step 8: Save the Scan
Once you’re satisfied, tap ‘Keep Scan’. Then you can add additional scans to the document or tap ‘Save’ if you’re finished.
Sending the Scanned Document via Email
Now that you’ve got your document scanned, it’s time to send it off.
Step 1: Open the Note with the Scanned Document
Locate the note where you saved your scanned document.
Step 2: Tap on the Scanned Document
The scanned document will be displayed as a thumbnail image in the note. Tap on it to open the document in full screen.
Step 3: Share the Document
Tap the share button, represented by a box with an arrow pointing upwards, usually located at the bottom left of the screen.
Step 4: Choose ‘Mail’
From the sharing options, tap on ‘Mail’. This will open a new email draft with your scanned document attached.
Step 5: Compose Your Email
Add the recipient’s email address, subject, and any message you want to include in the email body.
Step 6: Send Your Email
Once you’ve composed your email, simply tap ‘Send’ to send off the document.
There you have it! Scanning documents with your iPhone and sending them via email can save you valuable time and make your work more efficient. This powerful yet underutilized feature is just another